Plan An Event

Receptions * Showers * Meetings * Graduations * Birthdays * Reunions

Community Civic Center Rental

Just $100 per day
Accommodates up to 100 guests
~ Full Kitchen ~ Stage ~ Buffet Tables ~ Chairs ~

(No alcohol in building or on grounds.)
Select Building rental tab for more details

Mail: PO Box 147, Middleburg, FL 32050-0147
Civic Center: 2102 Palmetto St, Middleburg, FL 32068
(904) 282-3150 Email: MiddleburgCA@gmail.com
Middleburg Community Civic Center

(Obtain confirmation from the building manager via email before completing this agreement.)

NAME:____________________________________________
ACTIVITY:_________________________________________
MAILING ADDRESS:_________________________________
CONTACT PHONE:_______________________
SECONDARYPHONE:_____________________

NUMBER OF GUESTS:________(CAPACITY - 100)
DATE RESERVED:________________

RENTAL FEE ENCL:______CHECK NUMBER:______
DEPOSIT ENCL:______CHECK NUMBER:____

1.   General Public: The facility is rented to individuals, families, groups, organizations and/or businesses for parties, meetings, seminars, reunions, weddings, showers, etc., for a rental fee of $100.00 per day and a deposit of $100.00. Contact the facility by email at middleburgca@gmail.com before submitting this agreement and fees to confirm the building is available.

2.     Non-Profit Groups: The facility will be available for select non-profit groups use at a minimal cost for group meetings and activities. No group may use this agreement to rent the facilities for the personal use of its members. Non-profit groups will pay a $25.00 usage charge per day and a deposit of $50.00. Contact the facility by email at middleburgca@gmail.com before submitting this agreement and fees to confirm the building is available.

3.     All rental agreements will be by written contract signed by the individual or representative of the group and shall be binding for the length of the contract.

4.     Deposits are deposited in the Association bank account and all or part of the deposit will be retained by the Association anytime the facility is not left cleaned and ready for use. Any maintenance or cleaning cost that exceed the amount of the deposit will be billed to the individual or group. Refunded deposits can be picked up at next month's regular meeting of the Association or will be mailed out the following day.

5.     Complete this Rental Agreement and mail with your check(s) made payable to the MIDDLEBURG CIVIC ASSOCIATION at the address above. Non-profit groups must also submit a letter of request including dates/times on your organization’s letterhead and a copy of your corporate status certificate.

6.     There will be a $25 fee for checks returned by your bank.

7.     Arrangements to pick up keys will be coordinated with the building manager.

8.     You are responsible for ensuring the following rules are adhered to by your group:

·         No alcohol on the premises to include the lawns.

·         No selling of commercial products or personal items of any kind.

·         No smoking inside the facility.

·         Do not use the fireplace.

·         Do not staple, tape, or tack anything to the walls. Use existing hooks or tie decorations.

·         Do not remove any pictures/plaques or permanent decorations from the walls.

·         Do not adjust any stage curtains as it will interfere with the operation of the air conditioner.

·         Prior to leaving, remove all decorations, trash and personal items. Check restrooms, hallway and stage area. Dumpster is in the parking lot.

·         Replace trash bags in all cans.

·         Clean kitchen and restroom surfaces, and tables and chairs. Cleaning supplies are located in the kitchen and in the storage room just to the right of the hall entry.

·         Check all stove burners and ovens EVEN IF YOU DID NOT USE THEM.

·         Return all tables, chairs, kitchen items and cleaning supplies to their original locations.

·         Sweep and Mop all floors including kitchen, hallway, restrooms, stage and main room.

·         Turn off all lights and both air units.

·         Ensure all outside doors are locked EVEN IF YOU DID NOT USE THE DOORS.

·         Check each of the above items prior to departing. Lock exit door.

The Middleburg Community Civic Center facility has been designated as an evacuation site for critical injuries by civil authorities. In the event of an emergency, civil authority use of the facility will take precedent over any prior agreement/contract for use. Loss of contracted use already paid for will be reimbursed.

I understand and agree to all of the items stated above and will ensure the facility rules are followed by our group.

__________________________________________________ DATE:__________________________
SIGNATURE OF INDIVIDUAL OR REPRESENTATIVE

TITLE:_____________________________________
PRINT NAME OF INDIVIDUAL OR REPRESENTATIVE


***** ASSOCIATION USE BELOW THIS LINE*******

RENTAL CONFIRMED LOGGED ON CALANDER:______________________(STAFF SIGNATURE)

DEPOSIT RECVD $_________ DATE:_____________

RENTAL FEE RECVD $_________ DATE:_____________

STAFF INITIAL KEY ISSUED___ KEY RETURNED___
ALL REQUIREMENTS MET_______
NOTES/DESCREPANCIES:_______________________________________

DEPOSIT RETURNED $_________ DATE: ________ CHECK# ___________